Recrutement de 01 Administrative Assistant Pour World Food Programme
Details de l'offre d'emplois
https://wd3.myworkdaysite.c...
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Description detaillée de l'offre d'emplois
Recrutement de 01 Administrative Assistant
Abidjan, Côte d'Ivoire
time type
Full time
job requisition id
JR111087
DATE LIMITE DE CANDIDATURE
31 March 2025-23:59-UTC heure moyenne de Greenwich (Abidjan)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Post Title : Administrative Assistant
Position Grade : SSA-5
Duration : 11 months with possibility for extension
Duty Station : Abidjan – Cote d’Ivoire
Supervisor : Head of Finance and Administration
DUTIES AND RESPONSIBILITIES:
Reporting to the Head of Finance and Administration, the Administrative Assistant is responsible for providing a range of specialised administrative support functions as follows:
Travel Management including hotel/air ticket reservations and processing of trip document in corporate system SAP.
Asset management and supplies. This includes office inventory items, facilitation in purchases and disposals on need basis.
Responsible for micro purchases and interact with colleagues to ensure procurement processes are followed ensuring compliance with organizational policies.
Assist Head of Unit in initiating, processing and maintaining records of all procurement actions (issuance of PRs, MPOs, tender specifications. Request vendor records updates, when required.
Administrative support to conferences, workshops, and retreats, including venue bookings, travel arrangements, and accommodation for participants.
Manage operational advances, ensuring proper tracking and documentation. Process and track administrative invoices for approval and payment.
Liaise with other functions and third-party contractors to enable efficient service delivery.
Draft office correspondence relating to the area of responsibility for signature by Head of Unit;
Perform other related duties as required.
REQUIRED TECHNICAL / FUNCTIONAL COMPETENCIES
Knowledge of UN regulations in areas of travel, procurement, inventory and workshop management would be desirable.
Specialized knowledge of the use of MS Office and SAP
Good analytical skills and the ability to identify and recommend corrections to procedural issues.
Ability to work effectively with people of different national and cultural background.
REQUIRED RECRUITMENT QUALIFICATIONS & EXPERIENCE
Education
Graduation in Commerce or other related fields
Experience
Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Communication and Language skills
Fluency (level C) in French and excellent oral and written communication in English.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.